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RAMS Sorted

Privacy Policy

Last updated: 23 December 2025

RAMS Sorted ("we", "our", or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your information when you use our website and services.

1. Who We Are

RAMS Sorted is a trading name for the entity providing these services. Legal entity details will be fully updated prior to commercial launch.

2. Information We Collect

We collect the following types of information:

  • Account Information: Name, email address, username, and business details provided during signup.
  • Usage Data: Information about how you use our platform, including document generation activity and device login history.
  • Document Data: Content you input into RAMS, COSHH, and Toolbox Talk templates.
  • Technical Data: IP address, browser type, device information, and cookies.

3. How We Use Your Information

We use your data on the following legal bases:

  • Contract Performance: To provide the document generation services and manage your account.
  • Legitimate Interests: To improve our platform, prevent fraud, and ensure security.
  • Legal Compliance: To meet tax and regulatory obligations.

4. Data Sharing and Processors

We do not sell your data. We share data only with necessary third-party service providers who assist our operations:

  • Hosting Providers: To store and serve the application (e.g., Vercel).
  • Database Providers: To securely store your records.
  • Authentication Services: To manage secure logins.
  • Analytics Providers: To understand platform usage.

5. International Transfers

Some of our service providers may be located outside the UK/EEA. Where transfer occurs, we ensure appropriate safeguards (such as Standard Contractual Clauses) are in place to protect your data.

6. Data Retention

We retain your personal data only as long as necessary to provide our services and comply with legal obligations. Account data is generally retained while your account is active.

7. Your Rights

Under UK GDPR, you have the right to request access, correction, or deletion of your personal data. You may also object to processing or request data portability.

8. Contact Us

If you have questions about this policy or wish to exercise your rights, please contact us via our Support Form.